Kia ora koutou,
We hope you had a great break and are feeling rejuvenated! HAPPY 2021!
We are enjoying summer, but as promised, we have planned a few working bee events that we’d love our members to join us for:
Monday January 25th, 10am - 1pm. Stocktake and cleaning bee. Thanks everyone who helped out! We have a bit more to do so will be in contact re. a few more working bees.
Saturday January 30th, 2 - 4pm. Annual General Meeting. Memorial Hall
Please join us for this meeting, which is key to the long-term planning and sustainability of the OTL. We have booked Memorial Hall in the event that you have your kids with you. All welcome.
We’re looking for new Committee Members and Saturday Session Coordinators!
Several Committee members would like to either step down or change their roles, so we’d really love it if other members would put their names forward to join the committee. Unlike for other voluntary organisations, this really is pretty low-stress: we meet about 4 times per year, have a shared text group, and have very relaxed and friendly meetings. Having new members (even if you can only join for a year), and a gentle and steady change of members, is also critical for the ongoing sustainability of the OTL.
If you’re interested in joining the Committee, please let us know by Jan 25th by writing to this email address. All Committee members are also happy to have a chat about the various roles if you’d like to know more.
New committee members will be agreed at the AGM. The new members then agree among themselves (later) who will take on which role - ie, you don’t need to nominate yourself for a specific role, although you can indicate any roles that you might be interested in. If you’re interested but cautious of the commitment, please just let us know - maybe you could join as a commitment-free general member to start with just to get a flavour of things.
Potential roles and responsibilities of committee members are listed at the end of this email along with an agenda.
If the Committee isn’t for you, then we would also like to encourage more members to become Saturday Session Coordinators. The first training session for this role (approx 30 minutes) will be on Saturday Jan 25th - please send us an email if you’d like to join that, or a future session.
Committee roles and responsibilities:
Chair / co-chair:
General oversight and strategic development of the OTL. Leading meetings.
Email correspondence, meeting notes/ minutes, agendas and other correspondence.
Social Media Coordinator:
Oversight of Facebook page, Facebook posts, and Facebook Messenger group (and any other social media you might want to initiate).
End of year accounts, financial management and budget oversight. Financial accountability.
Applying for grants and related accountability/ financial reporting.
Librarian (currently not filled):
Organisation and oversight of the toy catalogue
Oversight of the roster, volunteer processes and system.
General Committee Member:
Team member providing strategic and community input and carrying out specific jobs as relevant. Eg, getting quotes, organising events, general help and sounding-board.
Saturday February 13th, 10:30 - midday
OTL re-opens for T1 with a PARTY. Please invite any friends and whānau who might be interested in learning more about the OTL. Put it in your calendars now, or go to https://www.facebook.com/events/1338902396452744
Te Whare o Rēhia / The Ōtaki Toy Library is OPEN most Saturdays in 2021: We are located at Memorial Hall, on Main Street, Ōtaki
For recent updates, please friend us on Facebook at: https://www.facebook.com/OtakiToyLibrary
You can JOIN NOW - by going to our website and filling in your details: https://otaki.mibase.com.au/public/join/index.php
Our mission is “he tamaiti tākaro, he tamaiti ako - a playing child, is a learning child”.Our vibe:
Be cool and respect each other. This is a volunteer organisation that has been volunteer run in Ōtaki, for the Ōtaki rohe for over 25 years.
We completely rely on volunteers, so if you volunteer at least one Saturday per term, Membership fees are:
Gold Card / Community Services Card Holders: $12.50
Please sign up for your first duty roster when you sign up as a Member - Also, when you volunteer you can hire a toy for free as thanks!
We really appreciate and rely on volunteers, so if you cannot volunteer, Membership fees are a bit higher than the volunteer fee. There are many ways to volunteer, the easiest being to take on a Saturday duty, but if you cannot volunteer any time, then the fees for non-volunteers are listed below.
Gold Card / Community Services Card Holders: $40.00
We have special party packs that members can hire for 1 WEEK ONLY - this is kid table and chairs, bubble machine with 1 Litre of bubbles, and 2 big toys for $25. If you do not bring the party pack back the next week, you will be charged again as people are keen to hire this out. If you would like extra litres of bubble mix, it is $6 for every extra litre.
We also have a small bouncy castle for hire for 1 WEEK ONLY. This is $20 to hire and requires a $30 bond* that will be returned when the bouncy castle is returned clean the following week.
For both the party pack and bouncy castle, if you have not been a member for at least one term and volunteered, then the bond that you pay will equal the non-volunteer membership amount (ie, $40 or $80). The amount will be returned to you (minus the volunteer membership cost) once you have signed up and completed a volunteer session. (If any one has any questions about this, the Committee has decided this to minimise the risk of people becoming members just for the party pack and then not volunteering. We totally rely on volunteers to be open. Thank you for helping and understanding).
If you would like to be on the Committee, after your first year of Membership in the Toy Library Committee, your next year's membership fees are waived and toy hireage charges are also waived as long as you are an active Committee Member.
All toys need to be returned clean. If not, we will charge you $5 for us to have to clean the toy.
Saturdays 10:30am - 12:00pm
(volunteers please arrive by 10:15 am for set-up)
We are open every Saturday except some long weekends.
Check the Facebook site to see if we're open or pass by Memorial Hall and you will see our lovely sign out that says "We're Open"
Otaki Toy Library's Terms And Conditions of membership.